Website Rules, Policies, and Training

PLEASE do not mark or report email from AWSA East posts as SPAM. Doing so can be detrimental to ALL our users. We have added some members as a courtesy. When a News post is made, you will receive a notification by email. You may unsubscribe, but if you do so, we will remove you from the website user list as well.

Any eastern region member may create an account and provide content. Click Register at lower left to create an account (if “register” is displayed) or request an account from webmaster or EVP.

We have tried various ways to limit spam registrations, so you may see a captcha or a quiz. Or you may be asked for an invitation code. We are currently not allowing self-registration; contact webmaster or EVP. When we do allow self-registration, we require admin approval before a user registration is active. We apologize for the inconvenience.

Disclaimer

Some of these instructions may be out-of-date as WordPress evolves. Apologies.

References

These are the help pages on webmaster website:
Although this page focuses on the older Classic Editor, much of the information pertains to general usage. The sidebar contains other WordPress resources. The help page for Block Editor covers general training, and the instructions below pertain to the AWSA East website. WordPress help is also readily available by searching.

User Roles

  • New users are currently set up as Contributors. Your posts must be approved before they go live.
  • If you are tech savvy and find the system easy to use, you may be promoted to Author. Your posts would then be immediate. We would ask you to be careful with other elements of the system that would then be available to you.

 Posts

  • It’s helpful to have the public site open in one window and the admin in another so you can view these instructions and see your post on the public site without having to leave the admin.
  • Best if you type the post right in the admin. Copy and paste can have some formatting consequences, especially if copying from Word.
  • If you make a long post, please add a “more” tag (now a Block). This will keep your post short on summary pages.
  • When you’re done writing the post, click the Post tab near upper right and complete a few panels:
  • Please DON’T FORGET to categorize your post at right, multiple categories allowed. (If you have forgotten to categorize any, the “Uncategorized” category will show in the left sidebar of the live website with the number of uncategorized posts. Go to Posts in the admin, click “Uncategorized” beside any such post in the Category column to see which ones remain uncategorized, then click on the Post(s) and categorize, OR, if the title is straightforward, click “Quick Edit” to categorize.)
  • Feel free to use Tags, optional, but categories are predefined and encouraged.
  • Most likely you WILL want to allow comments, but you may un-check “allow comments” if appropriate.
  • You are welcome to add an image to your post, and/or you may need to attach file(s); limited training below, ask if you need help.
  • If you feel additional categories are warranted, tell the webmaster.
  • So, in summary: 1) If you need a PDF or other document available from your post, go to the Media Library and upload it. 1a) Click “Copy URL to clipboard” in the sidebar or from the quick edit menu.**
  • 2) Click Posts > Add New Post. 2a) Give it a title. 2b) Type or copy some text. 2c) Highlight the text from which you want to link to a PDF. 2d) Click the link icon in the toolbar. 2e) **Paste the PDF URL that you saved to clipboard, click the curved “submit” arrow. 2f) Single click inside the link text again, and check the box “Open in new tab.”
  • 3) In right sidebar, Click the Post tab near the top. Near the bottom of the sidebar, expand Categories and check Governance.

Note: NEVER allow trackbacks and pingbacks. Although they were good in concept, the abusers have totally thwarted their usefulness and they result in huge amounts of spam.

Comments

  • You may comment on posts while logged in.
  • Consider setting up a Gravatar (Globally recognized avatar) at http://en.gravatar.com/.

Images / MEDIA

In the Media Library, view by list or thumbnail for different information. You may add an image to your Post in several ways: 1) within the content as a separate block, 2) within a paragraph as inline (under the dropdown arrow), or 3) as a Featured image* to be display at the top of the page. You may add images first to the Media Library or add them “on the fly” within a Post from your hard drive or by pasting in a screenshot.

  • To add an image inside your post as a separate block, hover between paragraphs until the “+” appears, click the “+”, select the image block or type image in the search bar and then select the block. Insert from the Media Library or your hard drive. The system will save it in multiple sizes. You’ll most likely want the medium or small size in your post. I suggest you align it right or left unless wide enough to look attractive in the center. You can give it a caption if you’d like.
  • * Images at the top of the page are set to display randomly. If you want your own featured image on your own post, click “Set featured image” in the right sidebar under the Page tab. You can choose from the uploaded media or upload your own. If from the Media Library, choose from those that are cropped on the top and bottom to make sure you select one that is the right shape. If you upload, you will have the chance to crop it and scale it. The final size should be 1000 X 350 pixels (aspect ratio = 2.857). You need to save the changes within the images panel, and then the post.
  • Specifically for a Featured Image that will display at the top of the page or post, perform the following steps: click to edit the image, under the image click edit image, scale it to 1000 wide, save, re-open, edit (again), put your cursor inside the image and drag to highlight a cropping area, drag one edge so it is 1000 full width, make the height 350 either by dragging or using the numerical field at right, click cropping icon above image, save (under the image), save (at right). You will need an administrator to add this to the random rotation. To use in a specific post, see bullet above this one.
  • If you need a PDF or other document available from your post, you may upload this in the same manner, directly to the Media Library or from within a post. Click Copy URL in the sidebar.** The way it displays in a post will be significantly different depending on how you insert it. If you insert it between paragraphs, it will display a thumbnail image. To insert inline within a paragraph (recommended), type the words you wish to link, highlight them, click the “link” icon in the toolbar, **paste the URL that you copied, click the “submit” arrow.
  • Additionally, best if you open PDFs in a new window so that people don’t close them when done and accidentally leave/close the website. Single click on the newly inserted link. A hover box will appear with the link. Click “the Edit/pencil icon, then the gear for Link Options. In the next box that opens, under the URL and Title, click “Open in new tab.”

IMPORTANT: Please keep in mind that initially everyone will receive notice of your post; that is how we set it up. If people get too much email, they can/will unsubscribe from certain categories or posts, or all of them. The intent of this site is to be for communication within the region, so please post quality information and not to excess.

Site administrator has sole discretion to rectify misuse of this site. Do not violate any copyrights. Give credit for photography. Use appropriate language.

Suggestions on how to improve this website and/or these instructions are welcome; email webmaster. Photos from other ski sites welcome/encouraged. For headers, we need panoramas, 1000px X 350px minimum, or an image that can be cropped, losing the top and bottom third.

Pages (for editors only)

  • When adding pages, un-check “Allow comments” (trackbacks, pingbacks) below. We do not want any comments on pages, only posts.
  • No custom fields.
  • Page Attributes
    • Choose placement in navigation hierarchy. (I may have to do an added step in nav menu.)
    • Use Default Template. I have not styled Showcase or Sidebar.
    • Do not change Order.
  • Featured image if desired, as above.
  • When creating or editing any page, in the upper right, “Screen Options,” you can un-check Author, Slug, Comments, Custom Fields, Featured Image; these will be out of your way in the future.
  • See other possibly helpful bullets above under Posts.

Awards Tables

To add a new row at the top of any table, click cursor into first row, then click second icon from the right (shaped like a table) and “insert row above.” Then click into the new cells and add the new info.

Email Administration

  • We operate a separate MailChimp mailing list that allows sending messages to specific groups. This is our main method of communicating with region members. Please add yourself, http://eepurl.com/nUmC1.

RECORDS Administration

Records are updated one or more times per year from spreadsheets that Chip prepares and sends. A new file of each record type is started each year, and the new records are highlighted in yellow. Any record surpassed during the year can be highlighted gray (optional). The yearly records page is a snapshot in time.

To update Records, I use a manually-created HTML page as first step because a text editor usually has some helpful color-coding. Save previous year of each type as new year. In the source code, remove all the yellow classes. Individually copy and paste the updates from the Excel spreadsheet into the cells in the source code.

Add the yellow class to the updated cells as <td class="yellow">. Note that each table opens with the tag <table id="record" class="record"> in order to pull appropriate styles.

In the website admin, create a new page for the three new record/years. Add a title exactly the same as the prior year except with the new year. Hit Enter after the title to create the spot for a new block and select a “Custom HTML” block. You will only need to search for it once. On subsequent pages you should find it in the first six which are frequently used blocks. Copy and paste the entire table source code into the block and save or update.

Go to the previous year page on the website and manually change the year. Toggle back and forth between new and old to make sure the new one looks correct. Do this for each of the three record types.

Open the main records page. Change the updated date in first block. Copy the <dt>...</dt> and <dd>...</dd> code into the same Custom HTML block and update the dates and URLs.

Go to Appearance > Menus to update the Navigation. In the left column under Add menu items, Pages, Most Recent, check the three latest pages of records and click Add to Menu. They will locate themselves at the bottom of the right column, Menu Structure. Drag each upward and indent once under Records. Expand those from last year with the arrow and click “remove.” Go to the bottom and Save Menu.

Go to the live web pages and navigation and test/review all.

POST NOTIFICATIONS

The post notification system is set up to automatically send to all users on the site. This is our second method of communicating with region members, although the list of website users is incomplete. Request an account if desired as noted above.

No action is necessary to send the notification other than creating and publishing a post. NOTE: The notification will send as soon as you click “Publish,” so save the Post as draft until you believe it to be finished. You may modify it after sent; it just won’t update in the email, only on the website.

The notifications are set to go to WordPress users. The Newsletter list is not being used.

When a new user is added to the website, add them to the subscribers list as well. Click on the Unconfirmed tab near the top, click on the email address of the person(s) added to users list, change Status to Subscribed.

After a post is written and the notification goes out, check back in a couple days to see its success. 1) Go to MailPoet Emails, Post Notifications tab, “View History” to see the open/click rate. 2) View the MailPoet Subscribers list to see user engagement.