2005 Eastern Region Winter Meeting Minutes
Council Meeting – 8:30 a.m., Saturday 1/8/05

1. Call to Order – meeting called to order 8:36 am

2. Announcement of Quorum

3. Introduction of Council - Roger Hammel (VA), John Davis (PA), Pat Byrne (CT), Sam Ingram (WV), Rod Barney (VA), Steve Lohr (VA), Randy & Russell Cole (for Dave Allen & Ron Kokernak - MA), Jennifer Frederick-Kelly(NY), Doug Robbins (PA), Marie Baker(PA), Darrell DeBey (for Dean Rudy - NY), Gary Noll (PA), Clarence Swift (DE), Alan Frederick (NY), Ed Nichols (DE), Jean Giove (MD), Kathy Roach (for Ed Spear - VA), John Corkery (NJ).

4. Announcements

• Lunch on own (buffet) in hotel restaurant
• Dan Baumgart taking donations for Ed Brazil hip fund if anyone has room in their giving budgets. Ed requires hip replacement surgery.
• Dean Rudy cancer update – doing well – wk. 9 of 12. His tumor is shrinking. Looking forward to ski season.
• E-mail Leslie Carr w/any updates for guidebook.
• Jr. Dev. Reps – Under new leadership & direction, reps needed from each state

5. 2004 Summer Meeting Minutes
• Review & discussion – reimbursement for meetings, etc. to not exceed $300 for directors & committee meetings
• Approval – motion by Pat Byrne second by Russ Cole

6. Treasurer’s Report – Marie Baker
• bal. checking $3,630.15 / savings $20,160.50 / jr. dev. $6,795.32
• Marie suggested communicating to national committee members, the meeting reimbursement budget amounts & how to submit them
• Doug questioned about clinic’s that were held in the fall. Instructors didn’t submit anything to Marie. Could be $90.00 in addition to clinics.
• Approved by Ed Nichols second by Gary Noll

7. 2005 Tournament Schedule - Doug Milner
• On Line Sanctioning – some changes were made w/dates, etc.
• Sanction Fee Payment – ER & AWSA payments could be made via credit card to AWSA. We were told hqtrs. could accept all payments on-line but it was NOT available as of yet. Checks will be issued quarterly to ERAWSA.
• Novice/Fun tournaments sanction fee – all should be listed in the guidebook calendar. No charge for Eastern Region Sanction fee but there is a $65.00 fee for guidebook advertisement for ½ page. Final review date by ?
• Five Star Program – To add interest to tournaments, improve tournaments, attract new skiers & make them friendly to newcomers
• NSL Program – AWSA President issued directive that all states include NSL events at their state championships
• Review & discussion
• Approval – motion by Alan Frederick – second by Pat Byrne

8. 2005 National Judges & Scorers Clinic – Roger Hammel
• Herndon, VA near D.C. area on 2/25-27/05
• A good area – near airport, cheaper airline fares, restaurants & shopping plentiful & within walking distance
• It will not be a “book” clinic but a variety of items from Perfect Pass to hi-end tricks. Please encourage all senior/regular officials to attend. It will really promote the E.R. and be of benefit for all that participate.
• Clinic budget details presented & discussed
• Issue for council is reimbursement amount for clinic attendees $0 / $10 (normal clinic fee) / full $40 fee or somewhere in between
• Council approved full clinic fee will be reimbursed for each attendee from the Eastern Region

9. 2005 Budget Review & Discussion

12. Official selection for 2005 Nationals

13. Amendments to P & P Manual and By Laws – Gary Noll              

Changes/proposals to the Eastern Region By Laws were reviewed as per Gary’s by law report. Procedure is that it must be voted on & approved by National By Laws Committee & approved by AWSA BOD. The council vote will be at the summer meeting/Nationals.

P&P Manual – amendment issues

Proposal to add 3.1.3 to Regional Bid Requirements – the banquet is a necessary component of Regionals. Should the cost to the Regional skier be able to exceed the Nationals expense? The consensus is to vote yearly for each year bid and be mindful to the cost of the skier. Proposed amendment did not pass council vote.

3.2.2 – these were listed to replace the entire section that’s already in affect. 2^nd bullet (change to) …..regional requirements being considered 3^rd bullet (change to) …..regional requirements prior to the annual guidebook printing deadline to replace “annual Eastern Region Winter Meeting”. Motion by Gary Noll seconded by Roger Hammel. Council approved.

14. Competition Task Force / “Sub Regionals” – Steve Lohr

A test case was to have perhaps 2 regionals in E.R. in 2007. One in the North the other in the South. The task force wants us to have a discussion during the general meeting. Ed Nichols suggested a 15 min. discussion limit. All agreed.

15. 2005 Eastern Regionals – Lake Holly Ski Club

Jon Thacher (tournament director) – Thursday Jr. Dev. At Pitt’s Pond, Friday ER meeting, and Saturday Skier banquet will be held at a public golf course 6 -7 miles away from the site. Comfort Inn in Ruther Glenn is the Regional Headquarters.

16. 2006 Eastern Regionals –
• Two bids received for vote at the Winter meeting. Avon Old Farms & Lake Holly Ski Club
• Bid Review & Discussion – John Davis prepared & presented a comparative report

1.  Banquet costs for Lake Holly included in entry $20-25 extra ticket unsure about junior tickets / Avon included in entry $25 adult/$15 kids

2.  Schedule - Holly Thursday – Sunday / Avon Friday-Monday

3.  Awards - Avon includes an overall trophy

4.  Safety – Lake Holly will have shore swimmers for tricks & slalom and boat for jump. Avon will have shore swimmers & rope handler for slalom & tricks, boat for jump. Avon will do the same as last year but are flexible with the requirements of the board.

5.  Late fees – Lake Holly $25/Avon will have a progression of $25/$50/$75

• Council discussion closed, vote took place. Council awarded 2006 Nationals to Lake Holly Ski Club.

17. Other Old Business

Lee Mershon Emeritus request is to be presented at the January 2005 BOD Meeting

18. New Business